We have an obligation to protect everyone whom we serve. However, when vulnerable people participate in our programs, we have a much higher obligation to ensure their protection. By thoroughly screening persons who will provide services to them, we ensure their safety.
We wish to thank Volunteer Canada, the national voice for volunteerism in Canada, for their excellent work and for providing us with great resources.
Parish Screening Committee Role & Responsibilities Pastors may recruit volunteers to support with the administrative responsibilities involved in the screening process. Selection of new Coordinators and Committee Members should be made by the Pastor.
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Parish Screening Coordinator and Member Recruitment Process
The nature of the ministry and the inherent level of risk involved dictate the degree of screening required.
We have developed role descriptions for every volunteer ministry position available in 7 different languages. It is imperative to describe each ministry position and define its inherent risk.
This description defines the tasks of the positions and sets the ground rules for all involved. By documenting the role, these descriptions provide greater protection for the person being ministered to, the volunteer and the Parish/Archdiocese.
1. Providing Volunteers with an organized, structured environment;
2 . Developing policies and procedures outlining the volunteers' rights as well as responsibilities,
and how they will be supported when an incident occurs.
3. Outlining Ministry Position descriptions, interviews and evaluation of volunteers ensuring
that it is suited to her/his abilities and interests
4. Conducting a risk assessment, taking into consideration the personal safety of all persons
Recruitment of volunteers and staff are conducted in a formal public process through notices printed in parish bulletins, church newsletters or other forms of communication.
police check, and are in compliance with adequate record keeping.
Interviews are conducted for all high-risk ministry positions, with at least two interviewers. The interview provides a potential volunteer with the opportunity discuss her/his background, gifts, talents, skills, interests and availability.
Reference checks are conducted for all persons being considered for a position of trust and may be the most effective screening step during the selection process.
It is the policy of the Archdiocese of Toronto that all volunteers in high risk ministries comply with a Police Information Check.
Enhanced Police Information Check:
In fairness to volunteers, it is essential that orientation and training be provided to ensure that the individual is able to perform her/his ministry effectively.
Self-Reviews are an evaluation process conducted on a regular or annual basis. By instituting a formal supervision and evaluation process, the volunteer can be observed "on the job" and their ministry can be monitored on an ongoing basis.
Supervisors will monitor all high risk ministry positions by checking from time to time on participant satisfaction.